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The SPECIMEN organisation's own procedure: the rules AI agent steps rest on
These are not external rules. Each SPECIMEN organisation ships its own procedure in the scenario inputs; where a step rests on it, no external clause decides the step, and the scenario page says so. The payment details step in vendor onboarding is one: the verification call-back is the organisation's accounts payable procedure.
| Rule | Our statement | Steps that cite it |
|---|---|---|
| ACP-3 Leaver access | A leaver's franchise portal account is disabled no later than the first business day after the termination date. Queensland public holidays count as non-business days. | KC-08 S1 Find the leaver exceptions |
| ACP-6 Deficiencies | Any control exception found while answering an auditor is reported to the CISO the same day; records are given to auditors exactly as held. | KC-08 S2 What does the auditor get?; KC-08 S4 Report the deficiency |
| AIIA-R1 Reassessment triggers | An approved assessment is reassessed before the change is made when any of these is proposed: a change to a decision limit or automation level, a new data source, a new affected population, or a change of model. | KC-06 S6 The change request |
| AIIA-T1 Sensitive use threshold | An AI system that makes, or materially influences, decisions about an individual's claim, premium or access to cover is a sensitive use: it gets a full impact assessment, approved by the AI Risk Committee before deployment. Internal productivity tools with no decisions about individuals get a screening assessment approved by the system owner. | KC-06 S2 How deep?; KC-06 S5 Who approves? |
| AP-4 Bank detail changes | A request to add or change a supplier's bank details is verified by phone call to the number already held on the supplier master file, never to a number or address given in the request, before anything is entered. Payments wait until it is verified. | KC-01 S7 Handle the bank detail change email |
| DBRP-3 Who lodges | The privacy officer (the director) decides on and lodges every statement to the Commissioner and approves every notice to individuals. The response assistant drafts them. | KC-02 S6 Who acts on the drafts? |
| IMS-2 Who notifies the Commission | The intake coordinator is the person nominated under s 10(1)(c) to notify reportable incidents to the Commissioner and lodges every notification. The operations assistant drafts notifications and keeps records. | KC-03 S4 Who lodges, and when? |
| IRP-6 Who lodges a ransomware payment report | The chief financial officer lodges any ransomware payment report; the incident assistant drafts it. | KC-04 S6 Who lodges? |
| ORP-4 Who notifies APRA | The chief risk officer approves and lodges every notification to APRA; the risk assistant prepares them. | KC-05 S5 Who lodges with APRA? |
| SPM-2 Approval of material arrangements | The Head of Operational Risk approves every new material arrangement before it is signed; the onboarding assistant prepares the file. | KC-07 S7 Approval |
| SSP-1 Supplier tiering | Tier 1: the supplier will store or process Confidential or Restricted information, or will hold privileged access to our systems. Tier 2: Internal information only. Tier 3: no access to our information or systems. | KC-01 S2 Set the supplier tier |
| SSP-3 Contract clauses for Tier 1 | A Tier 1 contract carries all of C1 to C6: C1 security requirements; C2 notification to us of any security incident affecting our information within 48 hours of the supplier becoming aware; C3 right to audit or an annual independent assurance report; C4 our prior approval of subcontractors who handle our information; C5 return and deletion of our information at exit; C6 confidentiality. | KC-01 S4 Find the contract clause gaps |
| SSP-4 Accepted assurance | Accepted assurance for Tier 1: an ISO/IEC 27001 certificate whose scope covers the service, or a SOC 2 Type 2 report whose period ended within 12 months before the assessment date and whose system description covers the service we use. Complementary user entity controls (CUECs) in the report are mapped to our own controls before go-live. | KC-01 S5 Assess the vendor's assurance report |
| SSP-5 Supplier access | Supplier staff get named individual accounts only, approved by the system owner, with multi-factor authentication and an expiry of no more than 90 days. Shared accounts are not issued. Privileged access needs the CISO's approval. | KC-01 S6 Decide the vendor's access |
| SSP-8 Approval authority | The onboarding assistant may approve Tier 2 and Tier 3 suppliers. Tier 1 approvals, and any privileged access, go to the CISO with the assistant's recommendation. | KC-01 S8 Decide the onboarding outcome |